Privacy Policy
Greenwoods Corner Epsom Business Association Incorporated brings local businesses and our community together. We collect some personal information to run the Association, respond to enquiries, share news, organise events and manage promotions. This policy explains what we collect, how we use it and how you can contact us about it.
Who is responsible for your information?
Greenwoods Corner Epsom Business Association Incorporated is responsible for the personal information described in this policy. You can contact our Privacy Officer at [email protected]
What information do we collect?
Depending on how you interact with us, we may collect:
How do we use it?
We may use your information to:
Photography and filming at events
Our community events are photographed and filmed. By attending an Association event, you acknowledge that you and any children in your care may appear in photographs or video taken by or for the Association.
We may use this material to share highlights from the event and promote Greenwoods Corner and future Association events. This includes recap videos, our website, social media, email updates and other event communications. These uses may continue after the event has ended.
Children are an important part of our community events and may appear in general event coverage, including crowd scenes and recap videos.
If you have a concern about an image we have published, please email [email protected] with a link or description. See our Events and Promotional Terms and Conditions for more information. Your rights under the Privacy Act 2020 still apply.
Who may receive your information?
We may share relevant information with people who help us run the Association, including authorised committee members, event coordinators, photographers, website and email providers, and promotion or prize partners. We share only what they need for their role. We may also share information if the law requires it, or with your permission.
Our website, email, cloud storage or social media providers may store or process information outside New Zealand. Where a disclosure to an overseas organisation is involved, we will take steps required by the Privacy Act 2020. Information you choose to post on a public social media platform will also be handled under that platform’s terms and privacy policy. Disclosure outside New Zealand
Cookies and website services
Our website may use cookies or similar tools to make the site work and to understand visits. Third-party content, such as embedded maps, videos or social media features, may also collect information when you use it. You can manage cookies through your browser settings, although some site features may work differently if cookies are disabled.
How do we protect and keep information?
We use reasonable safeguards to protect personal information against loss, unauthorised access and misuse. We keep it for as long as needed for the purpose for which it was collected, or to meet legal and record-keeping requirements. We then delete it or make it anonymous where reasonably practicable.
Changes to this policy
We may update this policy as our activities or website services change. The current version will be posted here with its last updated date.
Last updated: September 2026
Greenwoods Corner Epsom Business Association Incorporated brings local businesses and our community together. We collect some personal information to run the Association, respond to enquiries, share news, organise events and manage promotions. This policy explains what we collect, how we use it and how you can contact us about it.
Who is responsible for your information?
Greenwoods Corner Epsom Business Association Incorporated is responsible for the personal information described in this policy. You can contact our Privacy Officer at [email protected]
What information do we collect?
Depending on how you interact with us, we may collect:
- Your name, email address, phone number and the name of your business or organisation.
- Information you provide through our contact form, membership enquiries, event registrations, stallholder applications, surveys or competition entries.
- Information needed to administer an event or prize, such as entry details and a winner’s contact or delivery information.
- Photographs, video or audio recorded at our events, including images in which you may be identifi able.
- Information about your interactions with our website and emails, where our website or email services provide it, such as an IP address, device information, pages visited or whether an email was opened.
- We may also receive information from an event coordinator, a business taking part in an Association activity, a promotion partner, or a public
- social media interaction. We only collect information that we need for a lawful Association purpose.
How do we use it?
We may use your information to:
- Reply to you and manage our relationship with local businesses and members.
- Send Association news and event updates if you have signed up or otherwise asked to receive them.
- Plan, deliver and improve events, activities and promotions.
- Check competition entries, contact winners and arrange prizes.
- Share event photographs and video to report on an event and promote Greenwoods Corner and future Association events.
- Understand how people use our website and improve it.
- Meet our legal obligations and protect the security of our systems and activities.
- You can unsubscribe from marketing emails using the link in the email or contact us directly.
Photography and filming at events
Our community events are photographed and filmed. By attending an Association event, you acknowledge that you and any children in your care may appear in photographs or video taken by or for the Association.
We may use this material to share highlights from the event and promote Greenwoods Corner and future Association events. This includes recap videos, our website, social media, email updates and other event communications. These uses may continue after the event has ended.
Children are an important part of our community events and may appear in general event coverage, including crowd scenes and recap videos.
If you have a concern about an image we have published, please email [email protected] with a link or description. See our Events and Promotional Terms and Conditions for more information. Your rights under the Privacy Act 2020 still apply.
Who may receive your information?
We may share relevant information with people who help us run the Association, including authorised committee members, event coordinators, photographers, website and email providers, and promotion or prize partners. We share only what they need for their role. We may also share information if the law requires it, or with your permission.
Our website, email, cloud storage or social media providers may store or process information outside New Zealand. Where a disclosure to an overseas organisation is involved, we will take steps required by the Privacy Act 2020. Information you choose to post on a public social media platform will also be handled under that platform’s terms and privacy policy. Disclosure outside New Zealand
Cookies and website services
Our website may use cookies or similar tools to make the site work and to understand visits. Third-party content, such as embedded maps, videos or social media features, may also collect information when you use it. You can manage cookies through your browser settings, although some site features may work differently if cookies are disabled.
How do we protect and keep information?
We use reasonable safeguards to protect personal information against loss, unauthorised access and misuse. We keep it for as long as needed for the purpose for which it was collected, or to meet legal and record-keeping requirements. We then delete it or make it anonymous where reasonably practicable.
Changes to this policy
We may update this policy as our activities or website services change. The current version will be posted here with its last updated date.
Last updated: September 2026
